Become a Gmail Master

More and more, people are gravitating towards using gmail accounts – especially in business. This post will show you some tricks and add-ons so you can make the most of your gmail account.

 

Email Tracking

Have you ever wanted to hold someone accountable for a task, but they never replied to your email? With this add-on, you can see whether or not someone opens your email. This feature allows you to make sure important emails are being read. With the free version of Bananatag, you can link it to your gmail account to track up to 5 emails a day, as well as schedule emails.

Google also has its own form of email tracking called read receipts. However, with this function you have to request a read receipt from the person, who may not allow this.

 

Auto-reply

If you are going to be out of town and not able to respond to emails, it might be a good idea to put on an auto-replier. To do this, select the Gear icon in the top right corner of your gmail window and select Settings. Scroll down to the bottom of the window and turn on Vacation Responder.

Gmail_Auto_reply

 

 

Email Signature

In Gmail, you can create an email signature template so you don’t have to type a signature out after every email. To do this, select the Gear icon in the top right corner of your gmail window and select Settings. Scroll to Signature. From there, you can create and design your own signature. You can even customize your signature with a logo or social media links. Watch this video about how to create a Gmail signature with social media icons and a logo.

Screen Shot 2016-03-16 at 3.45.41 PM

 

Keyboard Shortcuts

If you’re like me and is faster at completing tasks with keyboard shortcuts, then you should enable the Gmail keyboard shortcuts. Press Shift + ? to open the shortcuts window. From there, press Enable to activate the shortcuts. With these shortcuts you can quickly complete tasks within Gmail. For example:

r: Reply
c: Compose
g then i: Jump to inbox
<⌘> + <Shift> + 7: Numbered list

 

Undo Send

With Gmail, the send button may not be the be all, end all. You can enable “Undo Send” under Gear icon and Settings. This function allows you to undo sending your email for up to 30 seconds. So, if you suddenly realize that you sent the email to the wrong person you can take it back for a short period of time.

 

With these tips and tricks, you should be equip to be a master of Gmail!